As a business owner, you are often faced with navigating complex tax laws and regulations that can impact your bottom line. However, there is one benefit that you can take advantage of without discrimination: supper money. This fringe benefit allows you to provide tax-free meal money to yourself and your employees while also giving you a tax deduction for 50 percent of the meal money.
Understanding the Rules
The IRS defines “employee” for supper money purposes as anyone who receives meal money. This means you can take advantage of this benefit whether you operate as a sole proprietor, corporation, or partnership. However, it is recommended that you use this rule for personal meals only in situations where you provide the meal allowance to other employees who are working late with you.
The Deduction Process
Let’s say you and your employee are working overtime to complete a task. You take $56 and give your employee $56 for dinner. If you meet the four rules outlined by the IRS, then you as the employer can deduct half of the total amount ($112) as a business expense. This means the $56 provided for meals is tax-free for both you and your employee.
Changes Under the TCJA
The Tax Cuts and Jobs Act (TCJA) reduced the deduction for supper money from 100 percent to 50 percent for tax years 2018-2025. This means that only 50 percent of the meal money is deductible for those years. However, starting in 2026, the TCJA eliminates all tax deductions for supper money, making it a non-deductible expense for businesses.
Rules for Success
To ensure that your supper money payments qualify as a tax-free fringe benefit, you must meet the following four conditions:
1. Provide the benefit only occasionally
2. Pay no more than a reasonable amount
3. The meal enables the employee to work overtime
4. Do not calculate the benefit based on the number of hours worked
For example, providing a $30 allowance per hour of overtime is not allowed. Instead, a discretionary meal allowance, such as $56, is the preferred method of providing this benefit.
Consequences of Non-Compliance
If your supper money payments do not meet the four rules outlined by the IRS, they will be considered taxable compensation to the employee and subject to withholding and payroll taxes. This can lead to unhappy employees and additional costs for the employer in the form of payroll taxes.
Need Financial Services in Mechanicsville, VA?
Supper money can be a valuable benefit for business owners looking to provide tax-free meal money to themselves and their employees. By understanding the rules and ensuring compliance, you can take advantage of this benefit while also maximizing your tax deductions. If you need assistance with navigating the complexities of supper money payments and ensuring compliance with IRS rules, please don’t hesitate to reach out. I can provide guidance and support to help you maximize the benefits of this fringe benefit while staying in compliance with tax laws. Give me a call today!
Tax season can be a stressful time for many individuals and families. The key to a smooth tax filing process is being organized and prepared. To help you stay on track and ensure you don’t miss any important information, here is a tax preparation checklist to guide you through the process.
Gather Your Basic Information
Start by gathering all the necessary basic information for your tax return. This includes your Social Security number, the Social Security numbers of your spouse and dependents if applicable, and your previous year’s tax returns. Having these documents on hand will make it easier to reference and fill out your forms accurately.
Compile Income Documents
Next, gather all your income-related documents. This includes your W-2 form from your employer, 1099 forms for any freelance or self-employed work, and any other forms reporting additional income such as rental income or interest earned from investments. Make sure you have copies of all these forms, as they are crucial for properly reporting your income.
Organize Deduction Documentation
If you plan to claim deductions on your tax return, be sure to have all the necessary documentation in order. This includes receipts and records for medical expenses, property taxes, mortgage interest, charitable contributions, and any other deductions you plan to claim. Having this documentation organized and readily available will help ensure accurate reporting and potentially maximize your tax savings.
Collect Investment and Retirement Account Statements
If you have investments or retirement accounts, gather all your year-end statements. This includes statements for brokerage accounts, mutual funds, and any retirement accounts such as IRAs or 401(k)s. These statements will provide you with the necessary information to report any taxable gains or losses on your tax return. It’s also essential to have accurate records of your contributions and distributions for retirement accounts.
Compile Education Expense Records
If you or your dependents incurred education expenses during the tax year, gather all related records and receipts. This includes tuition fees, books, and supplies, as well as any student loan interest payments. These expenses may be eligible for educational tax credits or deductions, so having accurate documentation is crucial.
Gather Health Insurance Information
Under the Affordable Care Act, individuals are required to have health insurance coverage. Whether you purchased insurance through the marketplace or have coverage through an employer, gather all relevant insurance information to properly complete your tax return. This includes Form 1095-A if you purchased insurance through a marketplace or Form 1095-B or 1095-C if you have coverage through an employer.
Organize Business Expenses
If you are self-employed or have a small business, it’s important to organize all your business-related expenses. This includes receipts for office supplies, equipment, mileage, travel expenses, and any other costs associated with running your business. These expenses can be deductions that help reduce your taxable income, so keeping detailed records is essential.
Check for Additional Credits and Deductions
In addition to the deductions and credits mentioned above, there may be other tax breaks and incentives that apply to your situation. Check for any potentially applicable credits, such as the Earned Income Tax Credit (EITC) or the Child Tax Credit. Researching and understanding these credits can help you maximize your tax savings.
Double-Check for Errors and Completeness
Once you have gathered all the necessary documents and information, it’s important to review them carefully. Double-check that all the information is accurate, complete, and free of errors. Errors or missing information can delay the processing of your tax return or even result in penalties or additional taxes owed.
Consider Professional Help
If your tax situation is complex or if you are unsure about any aspects of the tax return process, consider seeking professional help. Tax preparers or Certified Public Accountants (CPAs) can ensure that your return is accurate, maximize your deductions and credits, and help you navigate any complex tax situations.
Summary
By following this tax preparation checklist, you can stay organized and ensure you have all the necessary information to complete your tax return accurately. Being prepared not only reduces stress but also increases the likelihood of maximizing your deductions and credits, potentially resulting in a larger tax refund or lower tax liability. Remember, it’s never too early to start preparing for tax season, so get organized and stay on top of your tax responsibilities.
Need Financial Services in Mechanicsville, VA?
Carmack Company has a highly-experienced team of certified public accountants that provide their clients a multitude of services. We offer services for business owners, individuals, non-profits and independent professionals. These services include tax preparation and planning, payroll, bookkeeping, and personal financial planning. You can be assured that we will provide you with the finest tax prep and accountant services in Virginia. Our staff takes the time to get to know each client we serve and provide them with exceptional services. When working with my firm, you can focus on your core business knowing the accounting and bookkeeping work is being completed by an experienced CPA with advanced QuickBooks certifications! Contact us today to learn more about what we can do for you!
The recently passed Corporate Transparency Act (CTA) has significant implications for various entities and individuals involved in the corporate world. This landmark legislation aims to increase transparency and combat illicit activities such as money laundering, tax evasion, and terrorism financing. Let’s explore the key stakeholders impacted by the CTA.
1. Corporations and Limited Liability Companies (LLCs):
Corporations and LLCs are directly affected by the CTA as they are required to comply with the new reporting requirements introduced by the act. Specifically, companies incorporated or registered in the United States must now disclose their beneficial ownership information to the Financial Crimes Enforcement Network (FinCEN), which is part of the U.S. Department of the Treasury. This information includes the identities and ownership percentages of individuals who directly or indirectly control the company.
2. Beneficial Owners:
Beneficial owners are individuals who have a substantial interest or control over a company but may not be publicly listed as official owners. The CTA mandates these individuals to report their ownership details to FinCEN, thereby increasing transparency in corporate structures. Failure to comply with these reporting requirements could result in penalties and legal consequences.
3. Financial Institutions:
Financial institutions play a crucial role in implementing the CTA. They are responsible for verifying the beneficial ownership information submitted by corporations and LLCs and reporting any suspicious activities to FinCEN. The act enables financial institutions to better understand their clients and identify potential risks associated with money laundering or terrorism financing. To comply with the CTA, financial institutions need to update their internal processes and systems to capture and maintain beneficial ownership information.
4. Law Enforcement Agencies:
Law enforcement agencies are significant beneficiaries of the CTA. By having access to detailed beneficial ownership information, they can enhance their efforts in combating financial crimes. This Act equips law enforcement agencies with valuable data to investigate and identify individuals or entities engaged in illicit activities. Consequently, the CTA provides the necessary tools to trace and halt the illegal flow of funds throughout the country.
5. Real Estate Industry:
The real estate sector also comes under the purview of the CTA. Previously, individuals looking to hide illicit assets could use anonymous real estate transactions to conceal their ownership. However, the CTA has now expanded the reporting requirements to include high-value residential real estate transactions as well. Companies involved in real estate transactions, such as brokers, title companies, and developers, must adhere to the CTA’s guidelines and report necessary information to FinCEN.
6. Non-Governmental Organizations (NGOs):
NGOs are subject to the CTA if they operate as corporations or LLCs. This legislation ensures that even non-profit organizations are transparent and accountable for their financial activities. By disclosing beneficial ownership information, NGOs contribute to combating illicit practices within the sector, such as money laundering and illicit donations.
7. Professionals Providing Services to Companies (Accountants, Lawyers, etc.):
Professionals who regularly assist companies in their legal, accounting, or financial matters are also impacted by the CTA. They must perform due diligence measures while working with corporations or LLCs to ensure compliance with the act. This includes verifying beneficial ownership information and ensuring accurate reporting to FinCEN. Failure to fulfill these obligations may lead to reputational damage and legal consequences for the professionals involved.
Summary
The Corporate Transparency Act affects a wide range of stakeholders in the corporate world. From corporations and beneficial owners to financial institutions and real estate brokers, the act aims to increase transparency, deter illicit activities, and strengthen the overall integrity of the U.S. financial system. By ensuring transparency and accountability, the CTA contributes to a safer and more secure business environment for all involved.
Need Financial Services in Mechanicsville, VA?
Carmack Company has a highly-experienced team of certified public accountants that provide their clients a multitude of services. We offer services for business owners, individuals, non-profits and independent professionals. These services include tax preparation and planning, payroll, bookkeeping, and personal financial planning. You can be assured that we will provide you with the finest tax prep and accountant services in Virginia. Our staff takes the time to get to know each client we serve and provide them with exceptional services. When working with my firm, you can focus on your core business knowing the accounting and bookkeeping work is being completed by an experienced CPA with advanced QuickBooks certifications! Contact us today to learn more about what we can do for you!
For existing businesses, the Corporate Transparency Act (CTA) goes into effect on January 1, 2024, and imposes a brand-new federal filing requirement on most corporations, limited liability companies, and limited partnerships and on certain other business entities.
No later than December 31, 2024, all non-exempt business entities must file a beneficial owner information report (BOI report) with the Financial Crimes Enforcement Network (FinCEN)—the Treasury Department’s financial intelligence unit.
The BOI reports must disclose the identities and provide contact information for all of the entity’s “beneficial owners”: the humans who either (1) control 25 percent of the ownership interests in the entity or (2) exercise substantial control over the entity.
Your BOI report must contain all the following information for each beneficial owner:
Full legal name
Date of birth
Complete current residential street address
A unique identifying number from either a current U.S. passport, state or local ID document, or driver’s license or, if the individual has none of those, a foreign passport
An image of the document from which the unique identifying number was obtained
FinCEN will create a new database called BOSS (Beneficial Ownership Secure System) for the BOI data and will deploy the BOSS to help law enforcement agencies prevent the use of anonymous shell companies for money laundering, tax evasion, terrorism, and other illegal purposes. It will not make the BOI reports publicly available.
The CTA applies only to business entities such as corporations and LLCs that are formed by filing a document with a state secretary of state or similar official. It also applies to foreign business entities that register to do business in the United States.
Some businesses are exempt from the CTA, including
larger businesses with 20 or more employees and $5 million in receipts, and
businesses already heavily regulated by the government, such as publicly traded corporations, banks, insurance companies, non-profits, and others.
The CTA does not apply to sole proprietors or general partnerships in most states. But it does apply to single-member LLCs, even though the tax code disregards such entities and taxes them on Schedule C, E, or F of Form 1040.
The initial BOI report filing does not expire, and you don’t need to renew it. But you have an ongoing duty to keep the BOI report up to date by reporting any changes to FinCEN within 30 days of occurrence.
Failure to comply can result in hefty monetary penalties and up to two years in prison.
Beat the Net Investment Income Tax
Here is some important information regarding the net investment income tax (NIIT), which may be relevant to your financial situation.
NIIT Overview
The NIIT is a 3.8 percent tax that could apply if your modified adjusted gross income (MAGI) exceeds $200,000 (single filers), $250,000 (married, filing jointly), or $125,000 (married, filing separately). It targets the lesser of your net investment income or the amount by which your MAGI exceeds the thresholds.
What Qualifies as Net Investment Income?
Net investment income includes income from investments (such as interest, dividends, and annuities), net rental income, and income from businesses in which you don’t materially participate. It does not include wages, self-employment income, tax-exempt income, and distributions from qualified retirement plans.
Reducing or Avoiding the NIIT
To mitigate the NIIT, it’s crucial to understand what’s triggering it—your net investment income or your MAGI. Here are some strategies:
Invest in municipal bonds. Pick bonds that are exempt from the NIIT and from federal and state taxes.
Donate appreciated assets. The correct asset donation avoids the NIIT and provides a tax deduction.
Avoid selling appreciated stock. Buy growth stocks that don’t pay dividends, and hold them.
Utilize Section 1031. It avoids MAGI and net investment income, and defers taxes.
Invest in life insurance and annuities. This typically defers tax until withdrawal.
Harvest investment losses. This can offset gains and reduce taxable income.
Invest in rental real estate. Structured correctly, this can minimize taxable income.
Other Strategies
Active participation in business. It avoids classifying income as net investment income.
Short-term rentals and real estate professional status. These also avoid classifying income as net investment income.
Alternative marital status. Though this option may seem extreme, two single taxpayers have a higher MAGI threshold than a married couple.
Retirement plan investments. These can reduce MAGI.
IRA conversions. Converting traditional IRAs to Roth IRAs may trigger the NIIT but can have long-term tax benefits.
Installment sales. They can level out MAGI over time.
The NIIT can be complex, but strategic planning can significantly reduce its impact.
Deducting Start-up Expenses for a Rental Property
Are you interested in becoming a commercial or residential landlord?
If so, you’ll likely have to shell out plenty of money before ever collecting a dime in rent. The tax code treats some of those monies as start-up expenses.
Start-up expenses are some of the costs you incur before you offer a property for rent. There are two broad categories:
Investigatory
Pre-opening costs, such as advertising, office expenses, salaries, insurance, and maintenance costs
Your cost of purchasing a rental property is not a start-up expense. Rental property and other long-term assets, such as furniture, must be depreciated once the rental business begins.
On the day you start your rental business, you can elect to deduct your start-up expenses.
The deduction is equal to
the lesser of your start-up expenditures or $5,000, reduced (but not below zero) by the amount by which such start-up expenditures exceed $50,000, plus
amortization of the remaining start-up expenses over the 180-month period beginning with the month in which the rental property business begins.
When you file your tax return, you automatically elect to deduct your start-up expenses when you label and deduct them on your Schedule E (or other appropriate return).
Costs you pay to form a partnership, limited liability company, or corporation are not part of your start-up expenses. But under a different tax rule, you can deduct up to $5,000 of these costs the first year you’re in business and amortize any remaining costs over the first 180 months you are in business.
Note that the cost of expanding an existing business is a business operating expense, not a start-up expense. As long as business expansion costs are ordinary, necessary, and within the compass of your existing rental business, they are deductible.
The IRS and tax court take the position that your rental business exists only in your property’s geographic area. So, a landlord who buys (or seeks to buy) property in a different area is starting a new rental business, which means the expenses for expanding in the new location are start-up expenses.
You can’t deduct start-up expenses if you’re a mere investor in a rental business. You must be an active rental business owner to deduct them.
Retirement is a phase of life that most people look forward to. It’s a time to relax, pursue hobbies, travel, and spend time with loved ones. However, to truly enjoy retirement, it is essential to have a reliable financial plan in place. Creating a retirement budget is crucial as it helps you determine how much money you will need to sustain your lifestyle during retirement. In this blog, we will guide you on how to create a realistic and effective retirement budget.
Assess Your Current Financial Situation
The first step in creating a retirement budget is to assess your current financial situation. Take a close look at your income, expenses, assets, and debts. Calculate your current monthly and yearly expenses to understand what you are spending money on and identify areas where you can potentially reduce costs. Additionally, evaluate your assets, such as savings accounts, investments, real estate, and retirement accounts, to determine your overall net worth. This assessment will give you a clear picture of where you stand financially and help you set realistic retirement goals.
Determine Your Retirement Income Sources
Next, you need to determine the sources of income you expect to have during retirement. These sources can include Social Security, pensions, annuities, savings, investments, and part-time employment. Calculate how much income you can reasonably expect from each source. It’s important to factor in any possible changes to these sources, such as fluctuations in the stock market or changes to Social Security benefits. By accurately assessing your retirement income sources, you will have a better understanding of the financial resources at your disposal.
Estimate Your Retirement Expenses
Estimating your retirement expenses is a critical part of creating a retirement budget. Start by considering your essential expenses, such as housing, healthcare, food, utilities, and transportation. Determine how these expenses may change during retirement, taking into account factors like moving to a new location or downsizing your home. It’s also important to consider your desired lifestyle during retirement and how it may impact your budget. Will you be traveling frequently or pursuing expensive hobbies? Take these discretionary expenses into account as well. By estimating your retirement expenses in detail, you can ensure that your budget accurately reflects your needs and goals.
Consider Inflation and Longevity
Inflation and longevity are two important factors to consider when creating a retirement budget. Inflation refers to the increase in the cost of goods and services over time. As prices rise, the purchasing power of your retirement savings decreases. Therefore, it is crucial to account for inflation when estimating your future expenses. Longevity, on the other hand, refers to how long you expect to live. With increasing life expectancies, it is important to plan for a longer retirement period. Be sure to consider these factors when creating your budget to avoid unforeseen financial challenges later on.
Adjust and Fine-Tune Your Budget
Once you have estimated your retirement income and expenses, it’s time to evaluate whether your income sources will be enough to cover your expenses. If you find that there is a shortfall, you will need to make adjustments and fine-tune your budget. Consider ways to reduce expenses or increase income, such as downsizing your home, cutting unnecessary expenditures, or exploring part-time job opportunities. It may also be beneficial to speak with a financial advisor who can help you identify potential solutions and strategies to bridge any gaps in your retirement budget.
Monitor and Reevaluate Regularly
Creating a retirement budget is not a one-time task. As circumstances change over time, it is crucial to monitor and reevaluate your budget regularly. Check your budget at least once a year and make adjustments as needed. Review the performance of your investments, reassess your income sources, and update your estimated expenses based on your changing needs and circumstances. Being proactive and regularly reviewing your budget will ensure that you stay on track and make any necessary adjustments to meet your retirement goals.
Summary
Creating a retirement budget is an essential step in preparing for a financially stable retirement. By assessing your current financial situation, estimating your retirement income and expenses, accounting for inflation and longevity, and regularly monitoring and adjusting your budget, you can have confidence in your retirement plan. Remember, a well-planned retirement budget will provide you with the financial freedom and peace of mind to enjoy your golden years to the fullest.
Need Financial Services in Mechanicsville, VA?
Carmack Company has a highly-experienced team of certified public accountants that provide their clients a multitude of services. We offer services for business owners, individuals, non-profits and independent professionals. These services include tax preparation and planning, payroll, bookkeeping, and personal financial planning. You can be assured that we will provide you with the finest tax prep and accountant services in Virginia. Our staff takes the time to get to know each client we serve and provide them with exceptional services. When working with my firm, you can focus on your core business knowing the accounting and bookkeeping work is being completed by an experienced CPA with advanced QuickBooks certifications! Contact us today to learn more about what we can do for you!
